Employment

We apply the same egalitarian standards for all those who serve MacDowell in a staff, volunteer, or representative capacity.

Development Associate

Description

MacDowell, America’s first multidisciplinary artist residency program, seeks a Development Associate (DA) for a full-time, hybrid position based in New York City. The DA reports to the VP of Advancement (VPA) and the Senior Manager of Special Events (SMoSE) and will join a dynamic team in an energetic and collaborative work environment. This role offers administrative support to the Development team, with a focus on special events and departmental projects. MacDowell’s special events raise $1million in annual revenue and includes the National Benefit in NY, Medal Day in NH, the New Hampshire Benefit, an annual Fellows reunion party in NY, smaller salon-style gatherings for Fellows and donors, and other events as assigned. The ideal candidate will be comfortable working with staff, board, donors, and Fellows, and will bring a warmth and curiosity around philanthropy and the arts. We are looking for an events and fundraising professional with proven project management skills and a strong affinity for MacDowell’s mission and value of centering diversity, equity, inclusion, and access (DEIA) in its program and policies.

Responsibilities

Departmental Support (30%)

  • Coordinate travel, calendar management, and departmental project management systems for the SMoSE and VPA
  • Manage meeting administration for Development staff and committee meetings, including attendance information, meeting materials, set-up, and minutes
  • Manage departmental purchase orders
  • Assist with departmental mailings
  • Assist with new vendor selection and paperwork
  • Assist with prospect and foundation research and reporting
  • Support the Direct Appeal and Development Database Manager (DADM) in entering, tracking, and reporting on donor pipeline

Events (60%)

  • Work with the SMoSE to create and send print and digital materials (including save the date notices, invitations, reminders, promotional material, programs, brochures, web updates, buttons, posters, and postcards)
  • Create and maintain mailing lists for the above
  • Assist with business sponsor mailings and lists
  • Create and maintain guest lists, tracking responses and maintaining income and replies in the Raiser’s Edge database
  • Manage donor and guest research and reporting
  • Reconcile income and event attendance with DADM on a weekly basis, producing income and expense reports as needed
  • Track event expenses and manage purchase orders, invoices, insurance paperwork, and vendor contracts
  • Work at events as assigned
  • Manage follow-up for events in a timely manner (within 24-72 hours post event)
  • Additional event logistics as assigned

Other (10%)

  • Some logistical support for public programming and other non-fundraising events
  • Attend NY Staff and All-Staff meetings
  • Occasional travel to the residency program in Peterborough, New Hampshire

Qualifications

Skills

  • 1-3 years of relevant professional experience; 2 years of experience in special events at a major cultural institution is a strong plus
  • Excellent time management skills and ability to meet deadlines
  • Keen attention to detail with exceptional proofreading ability
  • Ability to multitask, problem solve, and prioritize in a fast-paced, collaborative environment
  • Strong ability to communicate diplomatically with a wide variety of stakeholders
  • Alignment with, commitment to, and enthusiasm for MacDowell’s DEIA values and goals
  • Interest in the arts and serving artists
  • Prior Photoshop, Adobe In-Design, Adobe Illustrator, Canva experience
  • Database experience preferred; prior Raiser’s Edge or similar software is a strong plus
  • Proficiency in Microsoft Word and Excel

Physical Requirements:

  • Ability to regularly commute to the New York office (3x a week)
  • Ability to regularly lift 10 lbs. and up to 25 lbs.
  • Ability to sit or stand in front of a computer workstation for 40 hours/week
  • Valid driver’s license required for occasional travel to New Hampshire
  • Some night and weekend availability for special events staffing

Compensation

$28.85-31.25/hour (approximately $60,000-65,000/year), depending on experience; full-time (40 hours/week), non-exempt, some remote work flexibility; benefits include health and dental insurance; life and short-term disability insurance; medical and dependent care flexible spending accounts; health reimbursement arrangement, employer contributions to 403(b) retirement; paid family leave; and generous paid time off.

Location

New York

Applications

Please email your cover letter and CV to Jenni Wu, Director of Internal Communications & Human Engagement at employment@macdowell.org, and tell us why you’re interested in this position and why MacDowell would be a good fit for you. We will accept applications through May 5, 2023, review submissions in early May, and hope to fill the position for a June start date. Selected candidates will participate in up to three virtual and in-person interviews.

Equal Opportunity Statement

MacDowell is committed to diversity and inclusion, and a more equitable arts and cultural sector. Our work requires a team that together represents a diversity of perspectives and lived experiences. In our offices in Chelsea, New York and Peterborough, New Hampshire, we aim to create workplaces where a mix of talented people can do their best work and bring out the best in each other.  Black, Indigenous, people of color (BIPOC), and individuals from populations underrepresented in the arts and nonprofits are strongly encouraged to apply.

MacDowell is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.